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refactor: shared agent workflows (F01) and one application registry (F02)

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Checkpoint for the 2026-09-11 project review remediation. Work by a previous
agent that ran out of context; committed unchanged as a rollback point before
the remaining findings land on top of it.

F01 — the two agent directories had drifted into different processes
- Six shared workflows under `resume_builder/reference/workflows/`; both
  `.agents/skills/` and `.claude/skills/` are now thin entrypoints that route
  to the same file instead of carrying full copies.
- The `.claude` copies were the stale side: fixed bullet line variants and
  character budgets that the newer process had already dropped. Removing them
  is the point of the change, not collateral.
- Parity/link regression test added; corrected the top-level file map, which
  pointed at a directory that does not exist.

F02 — application status was stored in four places and disagreed
- New registry `job_scout/state/applications.json` (26 records) with
  `application_records.py` (schema, validation, transactional write) and
  `application_tracker.py` (add/update, no quota).
- AGENTS.md and CLAUDE.md no longer keep their own status tables; both point
  at `current_applications.md`, generated from the registry.
- Interview-reached is now independent of outcome, so a withdrawal after an
  interview can record both facts. The old tables are preserved verbatim in
  `job_scout/state/history/application_status_before_2026-09-11.json`.

Verification: `python -m unittest discover -s tests -v` — 18/18 pass.
Spot-checked that the detailed SBB and Kdo Cy notes survived the migration
into the registry rather than being flattened.

Known unresolved, deliberately not invented (see FIX_PROGRESS.md):
Aker BP's application date and its Adjacent-despite-79 classification.

Co-Authored-By: Claude Opus 5 <noreply@anthropic.com>
Claude-Session: https://claude.ai/code/session_01Qej5SBvhcbGXHwLqNWiskM
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dennisthiessenandClaude Opus 5 committed 2026-09-11 19:23:13 +02:00
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AGENTS.md
+6 -26
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@@ -7,7 +7,7 @@
## File Map
```
.Codex/skills/
.agents/skills/
├── setup-extract/SKILL.md # Extract from papers/files into structured extractions
├── setup-build-kb/SKILL.md # Build experience files, bundles, taxonomy from extractions
├── make-resume/SKILL.md # Phase 0-2: JD research → bullet plan → resume/CV generation
@@ -154,34 +154,14 @@ Character counts are diagnostic only; they must never drive page filling or equa
## Active Sessions
_Update this section when starting/finishing a JD._
| Session | Status | Next Command |
|---------|--------|-------------|
| NVIDIA - **Senior DevOps Engineer**, **Zürich** (req JR2024256) | **SUBMITTED 2026-09-05.** Evidence Fit **64/100**, fit class **Stretch**, hard gate **FAIL x2**, channel **Weak** (7th consecutive cold submit; this posting published no named contact). 2pp resume 13 bullets + 1pp cover letter 279 words; both validators PASS 0 warnings, 0 boxes, 0 Tier 1 findings open. Measured Document Quality **82/100 pre-edit**; both Tier 1 findings were then closed, so it is better than 82 but **not re-measured - never quote a post-edit estimate as a score**. Submitted on an explicit user override. ⚠ **Hybrid vs 5-day onsite was never resolved before sending** - now a live screening topic, not pre-cleared. Thun→Zürich is ~1h50 each way. Comp is *not* a risk (levels.fyi Greater Zürich IC3 median ≈ CHF 204k). Honest gaps named in the letter: on-prem networking (0 canonical) and that employer-side Linux/Ansible ended Dec 2022, with only the personal `PP-3` server carrying currency. | Await response. **Raise the working model at first contact** - a 5-day-onsite seat would be a late no. |
| SBB - **Data Engineer (m/w/d)**, Asset Management Infrastrukturanlagen, **Bern** (Job ID 103755) | ⭐ **INTERVIEW INVITED 2026-08-28 - 9. September 2026, 08:30, 45 Min, MS Teams. The only live interview in the log.** Stage **2 of 4** per the posting: *"Virtuelles Kennenlernen mit HR und Fuehrungskraft"*, so **HR together with Andri Wienandts**, not a pure HR screen. Brief: `output/SBB_DataEngineer_AssetMgmt/interview_brief_sbb_2026-09-09.md`. **First conversion of the evidence-first cohort** (6 applications, 2 rejections) and it came from a **COLD submit** - the warm contact printed on the posting was never called. The resume never contained **Snowflake, dbt or Power BI**, the literals an ATS screen would key on, and it still got through: a human read it and the honest-substitution framing held. One data point, do not over-read it. Submitted 2026-08-25, Core, Evidence Fit **79/100**, hard gate PASS, Document Quality **92/100**, no cover letter (SBB waives it). Best practical fit in the log: Bern, German-language, no relocation, EU + B permit. **Four unresolved items, now live call topics:** Anforderungsniveau **K** band (capped GAV, not public, likely below the 180k bar); the seat reads **lateral or below** current Staff + Component Owner scope (the declined-BKW shape); **RAMSI** Java/Spring Boot/Angular is a full responsibility line on a historical/absent stack; Kidz Care scales on gross household income. Gaps to answer honestly: Snowflake, dbt, Argo, Helm, Power BI, Spring Boot, Angular - survivable only because the JD says "z. B.". Thesis stays a **methods prototype**: no operational data, no accuracy figures, PSO surveyed only. | **Decide before 9.9.:** what he does if K lands at 130-150k, if architecture is set elsewhere, or if RAMSI is heavily Angular. Any one can be a no - better decided in advance than improvised on camera. |
| RUAG C5I - **AI Engineer C5I**, **Thun** (application ID 18027) | **SUBMITTED 2026-08-27** via jobs.ruag.ch (portal only). Evidence Fit **74/100**, fit class **Stretch**, hard gate **FAIL** (R1/R2, the title-defining responsibilities, are Adjacent not Direct), Document Quality **93/100** after a critique-and-fix round, channel **Weak/cold**. German CV 2 pages/13 bullets + motivation letter 1 page/295 words; validators PASS, 0 boxes, visual QA clean. (Cohort slot language here is historical: the **7/2/1 caps were dropped 2026-09-05** - see `application_strategy.md`.) Positioning is his canonical title Staff Data, Analytics & AI Engineer; `PP-3` carries current Linux/hardening evidence and `SW-5` ties DevSecOps to C5I's stated model. The letter names the AI-platform gap in one sentence. Honest gaps: no AI/LLM platform, no compute/GPU cluster, no RAG/retrieval, ML/AI frameworks certification-context only. **Compensation, PSP/project eligibility and level were never resolved and are now live screening topics.** Marco Heinzen's published direct line was never used. **If rejected, do not drop RUAG** - **Senior DevOps Engineer C5I** is shortlisted and fits better (still live on the board 2026-09-04). The **Data Lakehouse / Senior Data Platform Engineer** req was a title-match prior the JD does not support: reposted 2026-09-04 as **Senior Data Engineer (MSSQL)**, requiring on-prem MSSQL/Talend/SAP S/4HANA - 0 canonical each - and **ruled out**. | Await response; optional calls to Marco Heinzen (scope/level) and Frank Haugwitz (comp/PSP). |
| Schweizer Armee - **Kommando Cyber (Kdo Cy)**, DevOps Engineer III (Data Platform), **Zimmerwald** (Ref JRQ$540-19848) | **SUBMITTED 2026-08-27.** Evidence Fit **79/Core**, hard gate **PASS**, Document Quality **92/100**, channel **Weak**. German 2-page CV plus 1-page motivation letter; validators PASS, 0 boxes, visual QA clean. BW-1 surfaces the six-year Bundeswehr officer career. User explicitly accepted the critique's remaining BS-1 wording issue (*„ohne manuellen Eingriff“*) as good enough and submitted unchanged. Cohort evidence-first-2026-01 is now 5/10, Core 3/7. | Await response; optional post-submit call to Marcel Matthey-Doret about Lohnklasse, Engineer-III level and development path. |
| Google - Software Engineer III, Business Home, Zurich (req 93922217108087494) | **CLOSED - NOT PROCEEDING 2026-07-28** (submitted 2026-07-27; Core, Evidence Fit 89/100, Document Quality 94/100; no interview). Rapid early-screen disposition; known risks were Mid-level versus current Staff scope, data/platform versus product-SWE positioning, preferred algorithms/accessibility gaps, and a cold channel. | Done - cohort rejection recorded; do not treat this outcome alone as a document-quality failure |
| Microsoft — Principal Forward Deployed Engineer, SWE (German Speaking), Zürich (req 200043897) | **SUBMITTED 2026-07-27** (84.2/100 Pass 2; finalized 2-page resume + 1-page cover letter). Strong native-German, Staff progression, production ownership and enterprise-data-readiness case; honest gaps remain in end-to-end LLM delivery, Azure AI and strategic-account FDE experience. | Done — await response |
| BIS Basel — Senior Data & Analytics Engineer, AI (jr100429, 3-yr term) | **SENT 2026-07-10** (80.5/100; deadline 2026-07-24; hybrid Basel, English-working intl org). Critique flags LLM-depth probe (integration/config vs. ownership) as the screening risk — prep honest answer before any call | Prep interview brief when screening lands |
| NATO JWC Stavanger — Staff Officer, AI Engineer (2030 Digitalisation, G15, 3-yr PLN) | **SENT 2026-07-10** (77.5/100; deadline 2026-08-09; final interviews 2nd half Oct 2026). Borderline screen: Azure-cert "or equivalent", LLM depth, no current clearance; German national + officer service are the legibility assets. Tax-free NOK 93,933/mo + allowances | Await screening; no action until contact |
| Microsoft — Senior SWE, Industry Solutions Engineering (ISE), Zürich (req 200040836) | **SENT 2026-07-03** (85.8/100 Pass 2; 2pp resume + 1pp CL; verbatim Eightfold JD; IC4 base CHF 146.2–245.9k; applied ~7 days after posting). Same-day build-to-critique-to-submit. Decisions.json logged as applied | Done — await response |
| Kraken (Payward) — SRE, AI Agents (remote, CH-eligible) | **CLOSED — REJECTED 2026-06-17** (applied 2026-06-15 ~87.2/100, no interview). Honest gaps (NO Terraform/SRE-title/LangGraph) likely the filter; 4th Kraken req declined/rejected to date | Done |
| Google — Senior Data Engineer (Merchant Data Science), Zürich/MV | **CLOSED — NOT PROCEEDING 2026-07-24** (applied 2026-06-15, 85.5/100; passed Google Hiring Assessment 2026-06-20, no interview). Assessment pass remains recorded separately. The official 90-day wait applies only to reapplying for the same job; different Google roles remain eligible, subject to 3 applications per rolling 30 days. | Done — target a different strong-fit Google req |
| Snowflake — Sr SWE, Enterprise (Observe by Snowflake), Zürich | **SENT 2026-06-06** (~86/100; 2pp resume + 1pp CL; real Ashby JD; comp CHF 176–253k base; NO C++ gate). Tier 1+2 applied; Vizrt low-latency skipped per user. Best-fit role in the 2026-06 search | Done — await response |
| Isovalent (Cisco) Sr Data Engineer, Observability | **CLOSED — role pulled** (live Cisco scrape 2026-06-02: not on board; Recruitee link dead). Package finalized ~86/100, SHELVED for reuse | Done — retarget PDFs to next live data-eng req (QuantCo/Grafana/Confluent) |
| Google Zürich Sr SWE Infrastructure (Data Pipeline) | **CLOSED — DROPPED + DELETED 2026-06-02** (poor fit). Live JD = Core infra/systems SWE with **C++ as a MINIMUM qual**, off-thesis vs `user_positioning`. Output folder deleted (was built on a fabricated JD). | Done — do not reattempt this req |
| Kraken AI Infrastructure | **CLOSED — REJECTED** (applied, no interview) | Done |
| Infineon Doctoral | **CLOSED — withdrew** (got interview invite, declined: no relocation to Germany) | Done |
| Infineon AI Engineer | **CLOSED — not applied** (no relocation to Germany) | Done |
| Apple Data Engineer (ISE, Zurich) | **CLOSED — REJECTED** (no interview) | Done |
| Google FDE GenAI (Zurich) | PAUSED — GenAI evidence gap too large; redirecting to data-eng/MLOps roles | Likely abandon |
| Equinor AI Architect (Norway) | **SENT** (~80/100) | Done — await response |
| QuantCo Cloud Engineer (Europe/Zürich) | **CLOSED — REJECTED** (applied 2026-06-01 ~82/100, no interview; rejection 2026-06-15) | Done |
Read [current applications](resume_builder/reference/current_applications.md), generated from `job_scout/state/applications.json`. Update the registry through the tracker, then regenerate views. Do not maintain another status table here. Historical notes are preserved under `job_scout/state/history/`.
---
## KB Corrections Log
_See `config.md` for user-specific corrections. Add verified errors here as you find them._
## Maintenance resume point
For the authorized project-review fixes, read [FIX_PROGRESS.md](FIX_PROGRESS.md) before continuing. Both agent skill directories route to the shared workflows in `resume_builder/reference/workflows/`.